Location: Portland, Oregon (Hybrid*)

Position Overview

The firm seeks an experienced Litigation Legal Assistant to provide sophisticated administrative and litigation support to shareholders and associate attorneys with complex matters. This role is ideal for a highly organized, detail-oriented professional who enjoys supporting a busy litigation practice and takes pride in producing accurate, high-quality work.

Experience with Oregon state courts is required. Experience with Washington state courts and Federal courts is strongly preferred.

Minimum Qualifications

• Minimum 7 years of legal assistant experience, including direct support of shareholders or partner-level attorneys, in litigation
• Demonstrated knowledge of Oregon state court rules and procedures
• Exceptional attention to detail and strong organization skills
• Ability to manage competing deadlines and priorities in a fast-paced environment
• Self-directed with sound judgment, professionalism, and a collaborative approach
• Excellent written and verbal communication skills
• Ability and willingness to learn new software systems and technologies
• Interest in a long-term position with a stable, collegial law firm

Preferred Skills & Technical Proficiencies

• Proficient in Microsoft Office (Outlook, Word, Excel), Adobe Acrobat, and NetDocuments
• Working knowledge of Washington and federal court rules and procedures
• Experience with electronic filing systems, docketing, calendaring, and document management
• Familiarity with appellate practice, FINRA matters, and MDL litigation is a plus
• Experience preparing pretrial and trial materials, including exhibits, hearing notebooks, and witness binders

Essential Duties & Responsibilities:

This position provides litigation and administrative support under the direction of attorneys and does not involve the independent practice of law.

• Draft, format, proofread, and finalize pleadings, motions, discovery documents, and correspondence at attorney direction
• Electronically file and serve pleadings and other documents in compliance with applicable court rules
• Calculate, calendar, and docket deadlines pursuant to court rules, scheduling orders, and attorney instruction
• Schedule and coordinate hearings, depositions, mediations, arbitrations, and client meetings
• Maintain accurate attorney calendars and proactively monitor upcoming deadlines
• Assist with preparation of materials for hearings, depositions, mediations, and trial
• Run conflict checks and assist with opening, maintaining, and closing client and matter files
• Provide administrative support to assigned attorneys, including but not limited to:
  • Calendar and email management
  • Travel arrangements and expense reporting
  • CLE tracking and annual compliance reporting
  • Coordination of internal and external meetings, including shareholder activities
• Provide backup support to absent legal assistant’s attorneys when needed
• Perform other related duties as assigned to support the efficient operations of the litigation practice

Compensation & Benefits:

• Salary Range: DOE
• Classification: Non-exempt, eligible for overtime in accordance with Oregon and federal law
• Work Schedule: Monday through Friday, 8:30 AM – 5:00 PM
  • One-hour unpaid lunch
  • 37.5-hour workweek
• *Hybrid work schedule subject to change (1 day onsite – Wednesdays & 4 days offsite)

Benefits Include:

• United Healthcare Medical & Vision: Employee premium fully paid by the firm
  • $500 individual deductible / $1,000 family deductible
• Mutual of Omaha Dental: Employee premium fully paid by the firm
• Life Insurance: $50k, employee premium fully paid by the firm
• AD&D Insurance: $50k, employee premium fully paid by the firm
• Long-term Disability Insurance: Employee premium fully paid by the firm
• 401(k) Plan: Eligible after one month of service
• Profit-Sharing: Up to 3% annually to the 401(k) plan based on firm’s profitability
• Paid Time Off (PTO):
  • Begins at 3 weeks annually, increasing to 6 weeks annually based on length of service
• Flexible Spending Plan
• Transportation Plan
• Extended Leave opportunity after 10 years of service
• Paid Parental Leave: 16 weeks
• Discretionary Bonuses: Based on firm profitability and years of service

Equal Employment Opportunity

The firm is an equal opportunity employer and complies with all applicable Oregon and federal employment laws. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other protected status.

Interested candidates should email their resume and cover letter detailing their experience in litigation and jurisdictions to careers@stollberne.com.